As the UK’s security industry becomes more digitised and data-driven, traditional pen-and-paper patrol logs are rapidly being replaced by advanced security patrolling tools. From real-time GPS tracking to instant incident reporting, today’s security guard teams are expected to deliver faster, smarter, and more transparent services. To meet these evolving demands, security companies must adopt cutting-edge technologies that improve operational efficiency, ensure compliance, and build client trust.

One standout solution leading this digital transformation is QR Patrol by PLM Group. Designed specifically for modern security operations, QR Patrol enables real-time guard tracking, automated reporting, and full visibility over patrol routes—all through a secure cloud-based platform. With its growing popularity among UK-based security firms, it exemplifies what today’s guard tour monitoring systems should offer.

In this blog, we’ll explore the most essential guard patrolling software tools every UK security company should consider in 2025. We’ll examine key features, compare the top systems, address compliance considerations, and look ahead at the future of security workforce management software.

The Role of Technology in Modern Security Patrols

Security professionals face increasing pressure to provide transparent, accurate, and real-time reporting to clients and supervisors. Digital solutions like guard patrolling software have revolutionised how guard teams operate:

• Real-time GPS tracking ensures accountability.
• Mobile integration enables remote management.
• Incident reporting is instant and verifiable.
• Automated reports replace manual paperwork.
• Patrol anomalies and missed checkpoints are detected immediately.

The increase in digitalisation helps increase the credibility of the security services and efficiency of operations, and hence, technology is a vital aspect of contemporary security policies.

Key Features to Look for in Security Patrolling Tools

When selecting a security workforce management software, the following features of security guard systems should be prioritised:

1. Real-Time Patrol Tracking

Real-time patrol tracking is not negotiable in 2025. Supervisors should have an opportunity to track the routes of guards in real-time, get signals about missed checkpoints and confirm facts about incidents in real-time.

2. Offline Functionality

Since connectivity can vary, a robust guard tour monitoring system should allow data collection even without an internet connection, syncing once back online.

3. Customised Incident Reporting

Look for tools that support photos, voice notes, and form-based incident reporting. This helps create a digital trail that is both auditable and professional.

4. Mobile and Cloud Compatibility

Mobile-first applications and cloud dashboards allow flexibility for both guards on the ground and management teams in the office.

5. Compliance with UK Standards

Make sure the tools used are compliant with the UK security standards, such as BS 7858 and BS 7499, and with the data protection regulations of the GDPR.

Top Security Patrolling Tools for UK Security Companies in 2025

Here are the best-in-class guard patrolling software solutions UK companies should consider in 2025.

1. QR Patrol by PLM Group

QR Patrol is the leading security patrolling solution for UK companies in 2025. With a focus on real-time patrol tracking, incident reporting, and IoT integrations, it allows teams to respond to events instantly. QR Patrol integrates NFC tags, QR codes, Beacon, and Virtual Checkpoint technologies to track movements and ensure complete visibility of guard activities.

Key Benefits:

• GPS & QR/NFC/Beacon/Virtual Checkpoint-based patrols
• Automated and customisable reports
• SOS panic button & voice memo reporting
• UK-based customer support
• GDPR compliant

2. JWM Patrol System

JWM offers hardware-based patrolling systems known for their rugged durability. Perfect for static and mobile guard teams that operate in industrial environments.

Key Benefits:

• Rugged RFID checkpoint devices
• Customisable software interface
• Cloud storage and desktop sync
• Incident photo uploading

3. Belfry Guard Tour Software

Belfry’s software is ideal for smaller security operations that need an intuitive, mobile-first tool for guard tour monitoring.

Key Benefits:

• Real-time and offline logging
• Geofencing and zone alerts
• Role-based access for staff
• Cost-effective pricing plans

4. Trackforce Valiant

Well-known for its enterprise-grade security workforce management software, Trackforce Valiant is great for large teams and multinational clients.

Key Benefits:

• Custom dashboards for large operations
• Integration with payroll & HR tools
• Detailed audit trail and compliance alerts

Extensive training and support services.

Comparison Table: Best Security Patrol Management Software (UK 2025)

Legal and Compliance Considerations for UK Security Patrol Tools

UK-based security companies must comply with several industry regulations when implementing the guard tour monitoring systems:

• SIA Licensing: People who work on the system as guards are required to be SIA licensed by the Security Industry Authority.
• BS 7499 & BS 7858: Ensure that patrol tools can assist in the compliance with these British Standards on guarding services and personnel vetting.
• GDPR: All software should safeguard the company, its clients and employee data. Select providers that offer strong data encryption and utilise UK-based servers.

Failure to adhere to the regulations may result in punishment, cancellation of client contracts or discipline by the SIA.

Future Trends in Guard Patrolling Technology

The security sector is in the process of reinvention, and below are the tendencies that change the domain of patrol in the UK:

• AI-Powered Patrol Analytics: Identifying the information concerning patrol irregularities and forecasting threats using AI.
• Drones and Robotics: Drones and robotics can be used with human guards for more coverage.
• Wearable Tech: Body cameras, coupled with smartwatches, are to be used in the guard patrol software.
• 5G-Enabled Systems: An increase in speed of data transfer, real-time video streaming, and uploading of large files.
• Augmented Reality (AR): To detect hazards as well as navigate the patrols in real-time.

Frequently Asked Questions

1. What is security patrolling software?

It is an online reality (software) that adjusts the duty of security companies who use it to monitor, track and manage the guard patrols as opposed to the use of a pen and paper system.

2. Can QR Patrol be used by the security companies of the UK?

Yes. QR Patrol by PLM Group has the customisation to comply with the UK systems and offers support based in the UK, and incorporates functionality such as tracking via QR/NFC/Virtual Checkpoints and automated reporting.

3. Are these tools offline tools?

The majority of the highest-grade tools, such as QR Patrol, include an offline mode so that the information would not be lost in circumstances when the connection to the Internet is lost.

4. What can I do to make sure that the software does not go against GDPR?

Ensure that your vendor has encryption, data access control and storage of servers (UK/EU). Look out for GDPR certifications.

5. Are guard patrolling apps secure?

Yes, most leading apps come with multi-layered security, encrypted data transfer, and secure login protocols.

Conclusion

For UK security teams in 2025, investing in the right security patrolling tools is a strategic necessity. Whether it comes to maintaining transparency with clients or achieving compliance requirements, solutions such as the QR Patrol by the PLM group. With the ongoing evolution of technologies, it is important to keep in touch with the most efficient tools that guarantee a competitive advantage and provide protection for both clients and guards.

Looking for a future-ready patrol management tool? Start with QR Patrol by PLM Group—a smart investment for your security business.